Inventory and Prosthesis Controller

• Negotiable base salary + 12% superannuation, access to salary packaging via Maxxia to maximise your take home pay (including venue hire, meals, entertainment and novated leasing).
• Be part of Australia's only university-owned academically integrated healthcare organisation where professional development, ongoing education and career progression are supported and encouraged
• Permanent, full-time
• Macquarie University Hospital, Wallumattagal Campus, North Ryde

Take ownership of theatre inventory and prosthesis management, where precision meets patient care

Are you an experienced inventory professional with a sharp eye for detail and a passion for keeping operations running seamlessly? This is your opportunity to step into a pivotal role within the operating theatre complex at Macquarie University Hospital, where your expertise in inventory control will directly support surgical teams and contribute to outstanding patient outcomes.

As our Inventory and Prosthesis Controller, you will be the central point of coordination between clinical teams, suppliers and internal stakeholders. You will ensure every inventory and prosthetic item and consumable is accurately tracked, reconciled and available when it matters most. In this role, You will use electronic tracking systems to manage stock across theatres, collaborate closely with Nurse Unit Managers on product requirements, and ensure billing accuracy by acting as the key liaison between clinical documentation and the patient billing team.

This is a permanent, full-time position (Monday to Friday, 8am–4pm), based on site at our North Ryde campus. Reporting to the Inventory and Prosthesis Team Lead, you will join a small, collaborative supply chain team within a standalone hospital environment that values initiative, accuracy and strong working relationships.

About the Role

Key responsibilities include:

• Verifying patient records and ensuring all prosthetic usages and patient details are accurately recorded and reconciled within the hospital's electronic tracking system (H-Trak)
• Processing purchase orders for consumables and rebateable items based on daily prosthetic usages, and ensuring scanned items match supplier invoices
• Serving as the primary liaison between suppliers, the warehouse team and clinical staff, managing product enquiries, backorders and sourcing alternatives
• Collaborating with Nurse Unit Managers to maintain accurate consignment stock holdings, coordinate quarterly stocktakes and support operation case planning with inventory data and movement reports
• Working with the Patient Admissions and Billing team to resolve billing queries, ensuring accurate charge capture and financial reconciliation for prosthetic items used in theatre
• Maintaining and creating supplier records and product catalogues, and reviewing consumable par levels to ensure optimal stock availability
• Leading monthly inventory review and planning meetings with Nurse Unit Managers
• Initiating product recall actions and contributing to continuous improvement of supply chain processes

About Us

Macquarie University Health is a trailblazer in healthcare, education and research. As Australia's first and only fully integrated academic health sciences centre, we bring together Macquarie University Hospital, Clinics and the Faculty of Medicine, Health and Human Sciences at Macquarie University. Our model enables us to translate research into better patient outcomes, provide hands-on learning experiences for the next generation of health professionals, and deliver innovative, patient-centred care in a collegiate and supportive environment. We are committed to diversity, equity and inclusion, and we celebrate the strength that different perspectives bring to our organisation.

About You

You are a detail-driven inventory professional who brings strong planning, organisational and communication skills to a dynamic environment. You are confident working autonomously, building relationships with diverse stakeholders and navigating electronic systems to maintain data integrity. While clinical or hospital experience is not essential, it is highly beneficial, and you will bring a genuine appreciation for the importance of accuracy in a healthcare setting.

Selection Criteria

• Demonstrated experience in inventory management, purchasing or planning, with the ability to manage stock levels, purchase orders and supplier relationships
• Proven experience using an ERP or electronic supply chain tracking system to monitor, reconcile and report on inventory accurately
• Exceptional attention to detail with the ability to identify discrepancies, resolve errors and maintain data accuracy across systems
• Strong interpersonal and communication skills with the ability to collaborate effectively with clinical teams, Nurse Unit Managers, suppliers and internal departments
• Excellent organisational and time management skills with the capacity to manage competing priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office (particularly advanced Excel) and confidence navigating computer-based work environments

Desired

• Clinical or hospital experience is highly desired, particularly in an inventory control capacity

How to Apply

To be considered, please apply online with your CV and a cover letter outlining how your experience aligns with the selection criteria (above).

Applications Close: Sunday, 14th June 2026 11:59pm AEST

**We reserve the right to progress or not proceed with applications prior to the closing date, and to close the advertisement early if required**

**Please note this position is only open to Australian citizens, permanent residents and those currently residing in Australia with full working rights**

General Enquiries: Please contact Talent Acquisition Consultant, Bill Egarchos at bill.egarchos@mq.edu.au

Why Join Us?

You'll play a key role in shaping the future of integrated healthcare in Australia. You'll join a supportive, collaborative team that is committed to delivering innovative, patient-centred care backed by world-class research and teaching.

At Macquarie University Health, we know working together leads to better health outcomes. This happens when clinicians, researchers, students and staff unite to improve lives through compassionate, coordinated, effective care that is centred around the patient. We are celebrating our 15-year anniversary.

As Australia's first fully integrated academic health precinct on a university campus, we translate research into faster diagnoses, better treatments and integrated, evidence-based recovery pathways. In this environment, our students receive unique, hands-on learning experiences. That's how we Heal. Learn. Discover. ™

We offer fantastic range of Employee Benefits including:

• Salary sacrifices options and excellent salary packaging benefits (including venue hire, meals, entertainment and novated leasing) so you have great potential to maximise your income working for us
• Post graduate study and ongoing education support through scholarship programs
• Macquarie University Childcare at a reduced staff rate
• Extensive Macquarie University facilities including sporting facilities, gym and pool

More information about our employee benefits can be found here.

Pre-Employment Checks

Macquarie University Health cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to Macquarie University Health.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.